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James Heysmond

Business Development Director

In the intricate world of facility management, the ability to track and manage assets efficiently is paramount.

With the rapid advancements in technology and the increasing complexity of modern facilities, asset tracking has emerged as a critical component of effective facility management. In this article, we’ll explore the transformative role of Computer-Aided Facility Management (CAFM) software in asset tracking and how it elevates the entire spectrum of facility management.

The Significance of Asset Tracking in Facility Management

Every facility, regardless of its size or function, is a hub of numerous assets. These can range from large HVAC systems and machinery to computers, furniture, and even light fixtures. The efficient management of these assets directly impacts the facility’s operational efficiency, cost-effectiveness, and longevity.

Asset tracking, at its core, involves knowing where each asset is located, its current status, maintenance history, and its lifecycle stage. Having this information readily available facilitates:

  1. Optimised Utilisation: Ensuring assets are used to their maximum potential and are not left idle or underutilised.
  2. Proactive Maintenance: Scheduling regular maintenance, reducing unexpected breakdowns, and extending asset lifespan.
  3. Budget Management: Planning for asset replacements or upgrades, ensuring no unexpected financial strains.
  4. Compliance and Reporting: Meeting regulatory requirements and generating comprehensive reports for stakeholders.

The Power of CAFM Software in Asset Tracking

Centralised Database

CAFM software provides a centralised platform where all asset information is stored. This means that facility managers can access real-time data on any asset, from any location, ensuring that they always have the most up-to-date information at their fingertips.

Automated Tracking

With the integration of technologies like RFID and IoT, CAFM software can automate the tracking process. Assets can be monitored in real-time, with the system providing instant notifications if an asset moves out of its designated area or if its operational status changes.

Detailed Reporting

CAFM software offers robust reporting tools, allowing facility managers to generate detailed reports on asset performance, maintenance schedules, lifecycle stages, and more. This data-driven approach aids in making informed decisions and strategic planning.

Integration with Other Systems

Modern CAFM software can seamlessly integrate with other systems within a facility, such as security, HVAC, or lighting systems. This holistic approach ensures that all systems work in harmony, enhancing overall facility efficiency.

Considerations for Implementing Asset Tracking with CAFM Software

While the benefits of integrating CAFM software for asset tracking are numerous, it’s essential to consider a few key points:

  1. Training: Ensure that all relevant personnel are adequately trained to use the software effectively.
  2. Customisation: Choose a CAFM solution that can be tailored to your facility’s unique needs.
  3. Scalability: As your facility grows, your asset tracking needs may evolve. Opt for a scalable solution that can grow with you.
  4. Security: Ensure that the software adheres to the highest security standards to protect your facility’s data.


Asset tracking is no longer a luxury but a necessity in the realm of facility management. With the integration of CAFM software, facility managers are equipped with a powerful tool that not only simplifies asset tracking but enhances the overall management of the facility. As we move towards a more connected and data-driven world, the synergy between asset tracking and CAFM software will undoubtedly play a pivotal role in shaping the future of facility management.

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