Workplace management
Workplace management brings together the systems, processes and tools needed to keep your office running smoothly. It covers everything from space planning and asset tracking to energy use and compliance monitoring.
As hybrid working becomes the norm and sustainability targets rise, managing workplaces effectively is more than just desks and floorplans. It's about aligning space, technology and people to support productivity, cost control and environmental goals.
Why it matters
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Boosts employee productivity – Helps create spaces that support focused and flexible work
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Reduces cost and waste – Avoids underused space and automates maintenance tasks
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Supports hybrid work – Desk booking, occupancy insights and remote access tools
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Delivers ESG compliance – Tracks energy use, carbon output and regulatory standards
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Improves workplace experience – Clean, safe and well-maintained environments
Key elements of workplace management
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Space and occupancy – Monitor how areas are used and adjust layouts accordingly
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Asset and equipment care – Track and maintain IT, furniture and infrastructure
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Energy monitoring – Use smart meters to spot waste and meet Net Zero targets
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Compliance tracking – Stay on top of health, safety and building regulations
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Smart technology – IoT sensors and AI tools for real-time insights and automation
Common challenges
Workplaces today need to be flexible, efficient and compliant. Many buildings still rely on outdated systems, making it hard to get accurate data or adapt quickly. Integrated workplace platforms help solve this by connecting facilities, HR and IT teams through one source of truth.
How Concerto supports workplace management
Concerto's Integrated Workplace Management System (IWMS) combines estates and asset modules in a single platform. It enables:
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Live dashboards for space, energy and asset performance
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Predictive maintenance to reduce downtime and costs
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Carbon tracking and compliance with ISO and BREEAM standards
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Mobile access for remote working and multi-site coordination
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Real-time alerts for maintenance, usage and energy issues
Whether you're managing a single office or a national estate, Concerto gives you the tools to plan better, reduce costs and meet your sustainability goals.
