PROPERTY MANAGEMENT KEY FEATURES
The Concerto Estate Management software system offers an intelligent web based Property Asset Management solution, enabling clients to effectively manage asset portfolios across disparate locations and improve a centralised management approach. The Concerto asset management software is flexible, allowing configuration that mirrors the requirements of your organisation at no extra cost. Take advantage of linked site, document, equipment and acquisition / disposal registers (including site reviews, condition surveys and valuations), along with customised measurement & reporting / KPIs, integrated GIS & CAD. It also offers complete estate management. Improved time, cost, and efficiencies are a few of the many benefits you can expect and our users also report ‘knock-on’ efficiencies beyond their asset/property management team – improvements in health & safety provision, technical services, planned and unplanned maintenance functions, for example.
DASHBOARD AND REPORTS
The Concerto reporting functionality is powerful and intuitive. The in-built Report Generator allows you to create detailed reports with ease using the
step-by-step wizard to select and tailor data or apply filters to reports. Reports can be saved as ‘Favourites’, used repeatedly and can be scheduled to run and be emailed automatically at given intervals.
Dashboard highlight reporting and optional alerts offer immediate status reports on information such as financial over/under spends, schedule slippage and risks. This keeps you in the know and aids key property related decisions at key stages.
WORKFLOW AND PROCESSES
The Concerto solution is highly configurable to facilitate a seamless integration into the working practices of many types of organisations so that the workflow and processes that have already been established within your organisation can be reflected and governed within the system. It is also designed to support popular processes such as PRINCE 2 tm with linked in guidance, which can be created in as much detail as required. This allows all team members to quickly access step-by-step instructions on what they need to do at any given point in the project. A customisable structured workflow guides users through each step of the project.
Concerto is also configurable as the level of project maturity within an organisation progresses.
MOBILE WORKING WITH BAR CODING
Thanks to better web technology and the advent of improved, higher power, low cost hardware, Concerto has built a technological solution that offers a great mobile experience, and proven efficiency savings, for the end user.
The whole Concerto enterprise software framework incorporates all of your mobile working licenses at no additional cost. This, alongside our provision of highly cost effective hardware, renders it cheaper than expected to implement across an organisation, with long-term gains such as single point of data entry, easy access to real life information on the move and the removal of admin functions to duplicate data that is captured on site compared to internally.
Data can also be downloaded to mobile devices, which is particularly useful when working on systems buried deep in a basement or in a remote area where there is no data signal available. The Concerto Bar Coding capability allows on site teams to scan a barcode that has been related to a specific asset, building block, room or equipment and seamlessly update the online system. The uses for this software are endless.
SITE / ASSET REGISTER
A comprehensive site database allows users to hold key strategic data against their sites. Details such as address details, contact details, key photographs, and details of ownership are recorded and managed through a friendly intuitive input screen. Users can define what is visible on the site page and can include extra information as required
EQUIPMENT REGISTER AND PPM
The Concerto equipment register offers a comprehensive view of all mechanical and electrical equipment on site. It contains all details about the equipment including serial numbers, manufacturer, and age and warranty information. All servicing details are held with dates for scheduled servicing being recorded.
The Concerto Asset Management solution also allows you to manage planned and reactive property related activities (within a BIM enabled integrated environment where required). With the planned maintenance you can always be sure your statutory requirements are being addressed.
The estates management functionality captures key details on leases, way leaves and other key managed records. Details such as parties, rental income and agreement details are all captured using intuitive easy to use input screens. Information such as next rent review key dates and step rents can trigger auto alerts to designated Estate Managers making missed deadlines a thing of the past.
DISABILITY ACCESS AUDIT MODULE
Developed to the latest guidelines and to meet the requirements of BS:8300 2001. The software has been designed for use using our mobile technology and can be accessed and viewed on any device. Data is readily transferred into the Access Audit component and can be easily interrogated to produce a wide variety of reports.
CONDITION SURVEY MODULE
The Web-based condition survey feature holds all related information and can produce analysis of maintenance needs. A comprehensive suite of reports and graphics allows the analysis of the data and allows the use of RAG reporting to rank of sites and buildings. Fully mobile compliant using advanced, integrated mobile software and devices.
This component allows Building and Property Managers to record items where there is the potential of a risk to a wide range of water bacteria. Items such as cold water storage tanks, taps or showers can be recorded at room or external block level and then details of the management of potential risks associated with these items can be logged. Fully mobile compliant using advanced, integrated mobile software and devices.
No more cutting and pasting! The web based Sufficiency feature is designed to provide Sufficiency sssessments across the whole range of Educational and Corporate Buildings. All data related to the building is exported including type, designation and size. The Concerto Sufficiency functionality produces a comprehensive extensive analysis of data and uses RAG reporting to score and rank sites and buildings. Fully mobile compliant using advanced, integrated mobile software and devices.
The Concerto web base Suitability feature provides Suitability assessments across a whole range of Educational and Corporate Buildings so that Asset Management Plans can be complemented with suitability information. The Concerto Suitability functionality produces a comprehensive extensive analysis of data and the use of RAG reporting to score and rank sites and buildings. Fully mobile compliant using advanced, integrated mobile software and devices.
The concerto Asbestos Audit Management feature records the presence of asbestos material, identifying the risks to the building users. The functionality allows users to produce a comprehensive risk matrix across the Property Portfolio including extensive analysis. Clients are able to track samples and asbestos removal and allow users to identify asbestos locations for inclusion in a project for the safe and controlled removal of hazardous material. Fully mobile compliant using advanced, integrated mobile software and devices.
Document management is an essential and powerful component of the Concerto solution. This data storage and management repository facilitates the exchange of information on projects between staff, consultants and contractors and provides a central location for all project related correspondence, notes, photos, videos, reports and documentation.
The in-built document approval and version control functionality means that users are always seeing the correct, and approved, version of any document at any time. This eliminates the risk of duplications and miscommunication, which could cause serious issues upstream, particularly during the operational management of a building.
Flexible and powerful, fully integrated case management functionality allows any case to be tracked across the organisation. This enables legal officers to employ their expertise where needed, whilst automating, and therefore eliminating, the repetitive administrative essentials.
CAD, GIS & 3D VIEWER
Concerto Sites interacts with CAD drawing plans and allows users to import data from drawings to populate the system with an advanced graphic interface of the asset structure. This unique and powerful tool allows management and viewing of asset data to be viewed via a map and will display room type, room area, equipment and other vital data.
This feature is designed to integrate with web based GIS systems. The interface allows two-way navigation between Concerto Sites and the GIS system, for land, buildings, acquisitions, disposals and also Managed (lease) records.
The integrated 3D modelling functionality allows 3d BIM models to be viewed within the same HTML 5 browser without the use of any external software or plug-ins. This is part of Concerto’s overall strategy to provide a single centralised umbrella solution for the complete life cycle management of an asset.
ORDERS AND INVOICES
The Concerto orders and invoicing feature is optional and allows orders to be raised against multiple budgets and order sheets are printed and automatically emailed to the supplier. A built-in authorisation facility ensures users can only approve orders to their set security limit. Incoming invoices can be effortlessly uploaded and linked to appropriate budgets/projects and those budgets change accordingly.
FM & PROPERTY HELP DESK
The Concerto help desk provides tools to manage service requests, maintenance requests, complaints, enquiries or general comments. The requests are logged and notifications sent to relevant users. This is particularly useful for showing the actions that have been taken to resolve requests.
With advanced mobile technology, contractors can directly enter data and have easy access to real life information on the move. This removes admin functions to duplicate data that is captured on site.
Data can also be downloaded to mobile devices, which is particularly useful when working on systems buried deep in a basement or in a remote area where there is no data signal available.
The Concerto Bar Coding capability allows on site teams to scan a barcode that has been related to a specific asset, building block, room or equipment and seamlessly update the online system. The uses for this software are endless.
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